Data Protection Declaration

For our prospective and current customers, we have drawn up the following data protection provisions. These refer to the processing of any personal data of our business contacts outside of our on-line presence.

Duty to provide information to clients

The following text shall inform you about how we process your personal data within the scope of our Internet offering.

RESPONSIBLE

Rensel Holding GmbH

And its affiliated companies:

Rensel Personal GmbH & Co. KG
Rensel Service GmbH
Rensel Agrar GmbH

Borgwardring 3
26802 Moormerland
Telefon: +49 (0)4954 / 89388-100
Telefax: +49 (0)4954 / 89388-120
Email: info@rensel.de

DATA PROTECTION OFFICER’S ADDRESS

datenschutz@rensel.de

WHEN DO WE PROCESS WHICH PERSONAL DATA?

We process your personal data in the following cases:

a. When you visit our website, the browser operating on your end-device automatically sends information to our website’s server. This information is temporarily stored in a so-called log file. Without any further action from your part, the following information is collected and stored until automatically deleted:

IP address of the requesting computer,
Date and time of access,
Name and URL of the downloaded file,
Website, from which access was initiated (referrer-URL),
the browser used and, if applicable, your computer’s operating system as well as the name of your access provider.

In addition, we apply cookies and analytical services when our website is visited. For more information, please refer to the item “Analytical Tools”.

b. When you want to become a member of our staff and make use of our temporary employment or direct placement services or when you wish to be employed directly by one of our companies, we will need various personal data such as details regarding qualification, documents, photos, copies, working certificates or other data.

c. Should you have any queries of any kind, we offer you the possibility to contact us via a form provided on our website. This requires the indication of a valid telephone number and/or e-mail address as well as your name, so that we know who made the request and are able to reply to it. Any further information may be given voluntarily.

d. When you apply for a job with Rensel, we will process the documentation you forwarded to us as well as your personal data.

In the case of unsolicited applications, we need your name, address, and other contact details (date and place of birth as well as nationality), and qualification documents. Additionally, you can provide us with further voluntary data, which would in your opinion be favourable for the beginning of an employment relationship.

e. On our website we offer you the possibility to request a call-back. For this purpose, we collect your contact data and your telephone number, so that the person responsible may contact you.

PURPOSES OF DATA PROCESSING

Any personal data actively communicated by you shall be used by us exclusively for the respective purpose agreed and only within the scope required.

a. Such data shall be processed by us for the following purposes:

Ensuring the website’s trouble-free connection set-up,
Ensuring a comfortable usage of the website,
Analysing the system’s security and stability as well as
for further administrative purposes.

The legal basis for the processing of data is art. 6 para. 1 page 1 letter f of the General Data Protection Regulation. Our legitimate interest results from the purposes for the collection of data listed above. In no event shall we use the collected data for the purpose of drawing any conclusions about you as an individual.

b. The purpose of our data processing is the direct placement and / or temporary employment and/or direct employment with a company of the Rensel Group. We process your data on the basis of your explicit consent according to art. 6 para. 1 letter a) of the GDPR. Because of the assumed processing and transmitting of particular categories of personal data, Rensel Holding GmbH considers that it is only permitted to process your data with your consent.

c. The data processing for the purpose of getting into contact with us shall be carried out according to art. 6 para. 1. Page 1 letter b) of the GDPR on the basis of a pre-contractual measure. If a contract is concluded, your data can be integrated into our customer management system. The data shall be processed for no further purpose.

d. The purpose of the processing of data is to begin and execute an employment relationship according to art. 88 of the GDPR in conjunction with section 28 of the German Federal Data Protection Act. In the case of a positive decision, the personal data will be incorporated into our personnel file for the purpose of an “employee administration” process.

e. In case you have requested a call-back, we collect and process your data according to art. 6, para. 1 letter b) of the GDPR on the basis of a pre-contractual measure.

CATEGORIES OF RECIPIENTS OF PERSONAL DATA

Please note that Rensel Holding GmbH may share data within our affiliated companies. According to art. 28 of the GDPR, these further subsidiaries shall conclude a contract for job processing and must observe the general data security provisions. Therefore, these are de facto not to be considered as a third party.

In a suitable form (via telephone, in writing, or digitally), the data collected with your consent under b) shall be transferred to potential employers, current and potential / prospective customers of Rensel Holding GmbH, as well as to its subsidiaries, for the purpose of a possible employment with such.

Your personal data shall not be transferred to a third party for any other purpose except for those listed below.

We will transfer your personal data to third parties only if:

you have given your respective explicit consent according to art. 6 para. 1, page 1 letter a of the GDPR,
according to art. 6 para. 1 page 1 letter f of the GDPR, the transfer is necessary for the establishment, exercise or defence of legal claims, and there is no reason to believe that you have an overriding legitimate interest in not transferring your data,
if we are legally obliged to transfer data according to art. 6 para. 1 page 1 letter c of the GDPR, and
it is permitted by law as well as necessary for the winding up of contractual relations with you according to art. 6 para. 1 page 1 letter b of the GDPR.

A transfer of data to third countries shall only be carried out if you have given us your consent.

DURATION FOR WHICH THE PERSONAL DATA IS STORED

a. Cookies will be saved by your browser as so-called session cookies, so that your browser will delete these automatically after you have left the website. In this case, the storage duration depends on the technical functionality of the browser you use.

b. In principle, the personal data collected are deleted after a period of six months. The data of applicants who have given their consent to a further storage of of their data in our applicants’ data pool are exempted from this rule. For this purpose, we will call you shortly before the end of the six months in order to inquire respectively. If you do not respond or if you want a deletion, your data will be deleted.

c. Any personal data transmitted to us in connection with a contact request on our website will only be stored for the duration of the processing of this enquiry. If a contract is concluded, the data provided by you will, on a regular basis, be saved by our customer service system for ten years, unless we are obliged to a longer storage by any other legal obligation.

d. The personal data collected will be stored:

In the case of a rejection: For at least three months. However, the longest storage period will be six months.
In the case of an employment: Corresponding to the applicable storage periods. Any information you require will be submitted to you upon the beginning of your employment.
The personal data communicated by you will be saved until further notice.
Any personal data transmitted to us in connection with a registration on our website will only be stored for as long as this account exists. If a contract is concluded, the data provided by you may, on a regular basis, be saved by our customer service system for 10 years, unless we are obliged to a longer storage by any other legal obligation.

Please note that we will delete your data if their storage is inadmissible (in particular if the data is incorrect and cannot be corrected). Insofar as legal or factual obstacles require otherwise (for example particular retention requirements on the basis of commercial and tax provisions), the data will be blocked instead of deleted.

RIGHT OF OBJECTION

Insofar as your personal data are processed on the basis of legitimate interests according to art. 6 para. 1 page 1 letter f of the GDPR you have the right to file an objection against the processing of your personal data as long as you state respective reasons resulting from your particular situation or if the objection refers to direct advertising. In the latter case you have a general right to object, which is enforced by us without any indication of a particular situation.

If you would like to make use of your right of withdrawal and objection, simply write an e-mail to datenschutz@rensel.de.

RIGHTS OF ACCESS, RECTIFICATION, DELETION, RESTRICTION

As a person concerned, you have the right of access to the respective personal data as well as to rectification or deletion or restriction of processing of same. Moreover, you have the right to object against the processing.

RIGHT OF DATA PORTABILITY

The person concerned is entitled to the right of data portability.

EXISTING RIGHT TO FILE COMPLAINTS WITH THE REGULATORY AUTHORITY

You have the right to file a complaint with the regulatory authority.

SUBMITTING OF PERSONAL DATA

You are not legally obliged to submit any personal data.

AUTOMATED DECISION-MAKING INCLUDING PROFILING

Under certain circumstances a profile might be developed automatically, targeted at the evaluation of personal aspects. We apply profiling procedures in the following cases:

According to legal and regulatory provisions we are obliged to fight against money laundering, the funding of terrorism and any crimes putting assets at risk. Thus, we also evaluate data (for example comparing these to lists legally prescribed).

ANALYSING TOOLS

On our website, we apply cookies. These are small files automatically created by your browser and stored on your terminal device (laptop, tablet, smart phone or the like), when you visit our website. Cookies do not do any harm to your terminal device, they do not contain any viruses, trojans or other malware.

In the cookie, information is stored which specifically results from the respective terminal device being used. However, this does not mean that we would thereby immediately be informed about your identity.

One purpose of applying cookies is to increase the user-friendliness of our service. Thus, we apply so-called session cookies in order to recognize that you have visited individual pages of our website before. After you have left our website, these will be automatically deleted.

Furthermore, also to optimise user-friendliness, we use temporary cookies that are stored on your terminal device for a certain, fixed period of time. When you visit our website once more in order to make use of our services, the system automatically recognizes that you have been there before and which entries and settings you have made so that you do not have to enter them again.

Additionally, we use cookies in order to compile statistics on the usage of our website, and for evaluation purposes aimed at optimising our offer. After a respectively defined period of time, these cookies will be deleted automatically.

The data processed by cookies are necessary for the purposes mentioned above, to safeguard our legitimate interests as well as those of third parties according to art. 6 para. 1 page 1 letter f of the GDPR.

Most browsers accept cookies automatically. However, you can configure your browser in such a way that no cookies are stored on your computer or that a message appears each time before a new cookie is created. After completely deactivating cookies, however, you might not be able to use all of our website’s functions.

ANALYSING TOOLS

Social Media Plug-ins

In accordance with art. 6 para. 1 page 1 letter f of the GDPR, our website uses social plug-ins of the social networks Facebook and Xing as well as Youtube videos, in order to give greater publicity to our company through these channels. The commercial purpose behind that is to be considered as a legitimate interest within the meaning of the GDPR. The respective provider shall be responsible for ensuring an operation complying with data protection regulations. We integrate these plug-ins by way of the so-called two clicks method, in order to protect our website’s visitors in the best possible way.

Facebook page

We operate an on-line presence within the social network Facebook (“Facebook page”) in order to communicate with current and prospective customers and users who are on Facebook and to inform them about our services in this way.

The Facebook page is an on-line presence within the Facebook platform offered by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter called “Facebook”).

The use of our Facebook page and the resulting processing of personal data is carried out on the basis of our legitimate interests according to art. 6 para. 1 letter f. of the GDPR.

Facebook collects personal data of visitors to the Facebook page and processes these according to Facebook’s Data Policy. In particular, these include interactions with the Facebook page such as the opening of posts, pictures, their sharing, liking, as well as details concerning the users’ devices (hereinafter called “visitor data”). Users can find more information about the processing of visitor data in the information about page insights provided by Facebook.

In particular, the visitor data can be used in order to show contents or advertising banners to visitors of the Facebook page which correspond to their interests in certain posts of the Facebook page or to their interactions with these contents, for example when they have clicked on the “Like” button.

For the purposes mentioned above, so-called cookies are stored on the visitors’ devices. These are small files in which the a.m. information is saved as pseudonyms (i.e. without plain data such as names or e-mail addresses). Users may obtain further details on the cookies as well as opportunities to raise objections under Facebook’s cookie policy.

The visitor data will be processed by Facebook in the U.S.A., while Facebook has been certified according the Privacy Shield Agreement between the E.U. and the U.S.A. thereby assuring that the European law on data protection is being safeguarded.

According to art. 4 no. 7 of the GDPR, we and Facebook are jointly responsible for the processing of personal data of visitors to the Facebook page, and for this purpose we have concluded a special agreement with Facebook according to art. 26 para 1 page 2.

In particular, this agreement determines that Facebook is primarily responsible for the processing of data and that we have no access to the visitors’ individual data (but only to aggregate statistics such as data concerning the gender or age distribution which may be retrieved). Moreover, Facebook undertakes to respect the rights of persons affected as well as, for example, to reply to requests of access, objections, or deletions.

Therefore, for any enforcement of rights of persons affected regarding the processing of their data by Facebook, we ask visitors of the Facebook page to address Facebook directly. For the reasons mentioned above, we would also have to refer any access requests to Facebook.

We also wish to point out that, according to the agreement with Facebook, the Irish data protection commission is the authority in charge of supervising the processing of data under joint responsibility. Visitors to the Facebook page have the right to lodge a complaint not only with their competent local supervisory authority, but also with the Irish data protection commission.

Facebook Share Button

Our website uses the share button of the social network Facebook which is operated by facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. If your usual place of residence is within the European Union, the services are offered to you by facebook Ireland Limited, Hanover Reach, 5-7, Hanover Quay, Dublin 2, Ireland. The share button may be recognised by the typical Facebook logos.
When you visit a website on which a social plug-in is implemented, your browser, after the plug-in has been activated by clicking on it, establishes a direct connection to Facebook with the help of cookies and, according to our information, directly exports the following data to Facebook:

date and time of access,
internet address / URL of the website you are visiting
IP address
the device you are using
browser
operating system
if you are a registered user of Facebook, your user ID as well as name and surname if applicable
and of course, the information that you have used this specific plug-in on our website.

By way of the integrated plug-in, Facebook receives the information that your browser has opened the respective page of our web presence, even if you do not possess any Facebook account or are currently not logged in to Facebook. This information (including your IP address) will be directly transmitted by your browser to a Facebook server in the U.S.A. and will be stored there.

If you are logged in to Facebook, your visit to our website may be directly allocated by Facebook to your Facebook account. When you interact with the plug-ins, for example by clicking on the “LIKE” or “SHARE” button, the respective information will also be directly transmitted to a Facebook server and will be stored there. In addition, these pieces of information will be published on Facebook and show as a message to your Facebook friends.

Facebook may use such information for the purposes of advertising and market research, as well as to design the Facebook pages according to consumer demand. For this purpose, Facebook creates profiles regarding usage, interests and relationships, e.g. to evaluate your use of our website with regard to the advertisements displayed to you, to inform other Facebook users about your activities on our website and to provide further services related to the use of Facebook.

If you do not want Facebook to allocate the data collected via our web presence to your Facebook account, you need to log out from Facebook before you visit our website.

You may also prevent Facebook from placing cookies by blocking these in your browser settings.

To find out more about the purpose and extent to which Facebook collects, further processes and uses these data, as well as about your rights and the settings available to protect your privacy, please see Facebook’s privacy policy (https://www.facebook.com/about/privacy/).

Youtube videos

On our website, we embed Youtube videos. The respective plug-ins are operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, U.S.A. When you visit a website with the Youtube plug-in, a connection to Youtube servers is established. Thus, Youtube is informed about which websites you visit. If you are logged into your Youtube account, Youtube is able to allocate your browsing habits individually. You may prevent this by logging out from your Youtube account beforehand.

When a Youtube video is started, the provider applies cookies to collect information about the user behaviour.

If you have deactivated the storing of cookies for your Google Ad software, you will probably not have any such cookies while watching Youtube videos. However, Youtube also stores non-personalised usage information by way of other cookies. If you wish to prevent this, you need to block the storing of cookies in your browser.

You will find further information about data protection with “Youtube” in the provider’s data privacy policy under https://www.google.de/intl/de/policies/privacy/

Xing

On our website we use components of the network XING.com. These components are provided by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

Each time one of the pages on our website containing such a component is accessed, this component causes the browser you use to download a respective display of that component from XING.

To the best of our knowledge, XING does not store any personal data about the user when they visit our website. Nor does XING store any IP addresses. Moreover, no evaluation of usage behaviour takes place via the implementation of cookies in connection with the “XING share button”. For more information please see the XING privacy policy for the XING share button under: https://www.xing.com/app/share?op=data_protection

LinkedIn

On our website we use components of the network LinkedIn. LinkedIn is a service provided by LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland. Each time one of the pages on our website containing such a component is accessed, this component causes the browser you use to download a respective display of that component from LinkedIn.

This way LinkedIn is informed about which specific page of our on-line presence is visited at the moment. When you click on the “Recommend button” while you are logged into your LinkedIn account, you may connect the contents of our pages to your LinkedIn profile. Thus, LinkedIn is able to associate your visit to our website to your LinkedIn user account.

To object to this processing, please use following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

We have no influence on the data LinkedIn collects in this way, nor on the scope of the data collected by LinkedIn. Furthermore, we have no knowledge about the contents of the data transmitted to LinkedIn. For further details concerning the data collected by LinkedIn as well as about your rights and the settings available to protect your privacy, please see the LinkedIn privacy policy. You can find this under http://www.linkedin.com/legal/privacy-policy

LinkedIn is a subsidiary company of Microsoft, thus data may be processed outside of the European Union in the U.S.A. For this reason, LinkedIn has been certified according to the Privacy Shield Agreement, thereby reassuring that the European law on data protection is being complied with (https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active).

GOOGLE ANALYTICS

We use Google Analytics, a web analysing service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google). Google applies cookies. The information created by the cookie about the usage of the on-line offer by the users will, as a rule, be transmitted to a Google server in the U.S.A. and stored there.

Click here to be exempted from the Google Analytics evaluation.

Google will use this information on our behalf, in order to evaluate the usage of our on-line offer by the users, to draw up reports about the activities within this on-line offer and to provide us with further services regarding the usage of such on-line offer and the Internet. From the data processed, pseudonymous usage profiles may be created for the users.

Google Analytics uses so-called “cookies”. These are text files that are saved on your computer, thus enabling an analysis of your usage of our website. The information created by the cookie about your usage of the website, such as

type / version of browser
operating system used,
referrer URL (the website visited before),
host name of the accessing computer (IP address),
time of day of the server request

will be transmitted to the servers and stored by them. The information is used in order to evaluate the website usage, to draw up reports about the website activities and to provide further services regarding the usage of the website and the Internet for the purpose of market research, as well as to design this website according to consumer demand.

We apply Google Analytics only with activated IP anonymisation. This means that, within member states of the European Union as well as within other states party to the Agreement on the European Economic Area, the users’ IP addresses are shortened by Google. Only in exceptional cases is the full IP address transmitted to a Google server in the U.S.A. and then shortened there.

The IP address transmitted by the user’s browser is not combined with other data of Google. Users may prevent the storing of cookies by a respective setting in their browser software; moreover, they can prevent Google from collecting the data created by the cookie and related to their usage of the on-line offer as well as from processing these data by downloading and installing the browser plug-in available under following link: http://tools.google.com/dlpage/gaoptout?hl=de.

As an alternative to a browser add-on or within browsers on mobile devices, you may click on the following link in order to prevent Google Analytics from collecting further data within the scope of this website: Analytics-Opt-Out. In doing so, an opt-out cookie is stored on your device. If you delete your cookies, you must click this link once more.

Insofar as we ask for the users’ consent (for example within the scope of a cookie consent), the legal basis of the processing is art. 6 para. 1 letter a. of the GDPR. Apart from that, the users’ personal data are processed on the basis of our legitimate interest (i.e. interest in the analysis, optimisation and economic operation of our on-line offer within the meaning of art. 6 para. 1 letter f of the GDPR.

Insofar as data are processed in the U.S.A., we point out that Google is certified according to the Privacy Shield Agreement and thus assures that the European data protection laws are being complied with (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

After 14 months, the users’ personal data will be deleted or anonymised.

For more information about data usage by Google, settings options and opportunities to raise objections, please refer to Google’s data protection declaration (https://policies.google.com/privacy) as well as to the settings for the displaying of advertisements by Google (https://adssettings.google.com/authenticated).

Google Universal Analytics

We apply Google Analytics in the concrete form of “Universal Analytics”. “Universal Analytics” is a process of Google Analytics which carries out the user analysis on the basis of a pseudonymous user ID, creating a pseudonymous user profile with the help of information from the usage of various devices.

Target group formation by Google Analytics

We apply Google Analytics in order to display advertisements published within advertising services by Google and its partners only to those users who have actually showed interest in our on-line offer or who show certain features (such as interest in certain topics or products, determined by the websites visited), which we transmit to Google (so-called “remarketing” or “Google Analytics audiences”). With the help of the remarketing audiences we also want to ensure that our advertisements correspond to the potential user interest.

GOOGLE TAG MANAGER

On our website we use Google Tag Manager. Google Tag Manager is a solution by Google Inc. which allows us to manage our website tags via one interface. Google Tag Manager is a “cookieless” domain which does not collect or store any personal data. The Google Tag Manager only causes the triggering of other tags which might, for their part, collect data under certain circumstances. The Google Tag Manager cannot access these data. If you have effected a deactivation on domain or cookie level, this deactivation continues to apply for all tracking tags that have been implemented by the Google Tag Manager.

GOOGLE MAPS

This website uses the product Google Maps by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. When using our website, IP addresses and location data of users may in particular be collected, however, not without their consent (which is usually given within the scope of their mobile devices’ settings).
We pursue the purpose of displaying and providing a map system. The processing is carried out on the basis of the legitimate interest in providing a service for you according to art. 6 para. 1 letter f) of the GDPR.

Insofar as data are processed in the U.S.A., Google invokes its certification according to the Privacy Shield Agreement and thus offers a guarantee that the European data protection laws are being complied with (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

For more information about data usage by Google, setting options and opportunities to raise objections, please refer to Google’s data protection declaration ( https://policies.google.com/technologies/ads ) as well as to the settings for the displaying of advertisements by Google (https://adssettings.google.com/authenticated).

DATA SECURITY

For the use of our website, we apply the widely used SSL (secure socket layer) procedure in connection with the respective highest encryption stage supported by your browser. This is normally a 256 bit encryption. If your browser does not support an 256 bit encryption, we will draw on a 128 bit v3 technology. When an individual page of our Internet presence is sent by encrypted transmission, this can be recognised by the closed display of the key or lock symbol in the lower status bar of your browser.

Apart from that, we use suitable technological and organisational security measures in order to protect your data against any accidental or intentional manipulation, partial or complete loss, destruction or the unauthorised access by third parties. Our security measures are continuously being improved corresponding to technological development.

UPDATING AND MODIFICATION OF THIS DATA PROTECTION DECLARATION

This Data Protection Declaration is currently valid in the version of June 2019.
By further developing our website and the services offered via it, or on the grounds of alterations in the provisions prescribed by law or authorities, it may become necessary to modify this Data Protection Declaration. The latest version of the Data Protection Declaration may be downloaded and printed from our website at any time.

Version: 13.05.2020